October Mandatory Meeting Overview
Here's an overview of the mandatory meeting. If you didn't attend the meeting, you will receive a 20 point deduction.
For those who don't already know, H.O.P.E. is a community service/volunteer-based club that provides volunteer opportunities to help you all gain a deeper insight on the community. We offer a variety of events, which include but are not limited to runs/walks, festivals, carnivals, fairs, food pantries, and others. We want our members to not only be able to help out in the community, but also gain a memorable experience, enjoy themselves, and meet new people whether it be upperclassmen, underclassmen, or people outside of the school.
Reminders:
- Saturday, October 17th: Marco Polo Festival
- Sunday, October 18th: Brooklyn Greenway Half and 5K + Japan Block Fair - Onigiri
- Monday, October 19th: Last day to bring in candy/chocolate for Treats for Teachers
For Members Who Signed Up on October 14th or After
You guys have now officially been added to our member list! Since the meeting was mandatory, normally, we would take off 20 points for those who didn't attend. However, since you guys weren't added to the list until tonight, you won't receive any point deductions for not attending. Just make sure to attend future mandatory meetings!
Meetings: General + Mandatory
Throughout the year, there will be general meetings and mandatory meetings. For both types of meetings, you will earn 10 points for attending. General meetings will account for most of the meetings and you get to choose whether or not you would like to attend. No points will be deducted for not attending general meetings. Members MUST attend mandatory meetings or 20 points will be deducted. Meetings are always on Thursdays after 10th period in the auditorium, but this meeting was an exception since there are tours this month.
Points + Club Credits + Community Service Hours
Three things you must get clear: points, club credits, and community service hours. Points are a way for us to determine the amount of work you've done so we can give you the club credits you deserve. The amount of points each event, in-school event, fundraiser, drive, and donation is worth is always included in the emails. There is a 200 points requirement for everyone who wants to get 16 club credits by the end of this school year. We will give a partial amount of club credits to those who don't fulfill the requirement. Points updates will be sent out throughout the year. Community service hours can be earned by attending events that are outside of school and usually on weekends. The amount of hours you get is based on how long you volunteered for each event. We will give you guys the proof of community service letters towards the end of the school year. Normally, you would have to give one copy to Ms. Yvette in room 7C1 and one copy to your guidance counselor, but we take care of the hours you earn through H.O.P.E. for 7C1. You will only need to give a copy to you guidance counselor.
Events + In-School Events + Fundraisers + Drives + Donations
Most of our events are outside of school since H.O.P.E. focuses on community service; however, we also have in-school events, fundraisers, drives, and donations. The category for these events will be in brackets in the subject line of the emails we send. Most of our volunteer events take place during the months where it isn't as cold. When there are less events outside of school, we tend to have more fundraisers and drives to give you guys more chances to earn points. Every year, there is a mandatory fundraiser, but when the time comes, we will send out more information!
MySignUps + Google Forms
We use a site called MySignUp where members can click a spot and fill in their name, OSIS #, email, phone number, and occasionally t-shirt size to sign up for an event. The link to the MySignUp is always provided in the email along with all the details for the event. The MySignUp will open and close at a certain date/time, so make sure you keep track of that. Once the MySignUp closes, anyone who suddenly has an emergency and cannot attend an event must email us. When the event is unlimited, we will send out a Google Form instead. Please put your FIRST AND LAST NAME when you sign up. This makes it easier for us to keep track of who's attending. If you are signing up for a friend, make sure the information is accurate before the sign up closes.
Request for Excusals
All emails regarding absences must have "Request for Excusal" as the subject line. The content should include your name, OSIS #, the event you signed up for, and the reason why you cannot attend the event even though you signed up. You will get a response to your email in regards to whether or not there will be point deductions. All absences will only be excused if the reason is valid. For example, if you have a doctor's appointment, we can excuse you, but you must give us a doctor's note. Excuses such as "the event is too far," "the event is too early," "I don't want to go anymore," are not valid reasons. We will give you guys all the information as well as a Google Maps link for the location of the event beforehand, so make sure to read through everything before you sign up.
Attendance
At least one executive will always be present to take attendance at events. You must sign in and sign out with an executive at the beginning and end of each event to receive the points and community service hours. If you fail to either sign in or sign out, you will not get any points or hours. For meetings, your attendance will be taken through the swipe-in machines at the entrance in the center section. Make sure to swipe-in or you will not receive the points you deserve.
Point Deductions
Failure to attend an event that you signed up for will result in a point deduction of the same amount of points the event is worth. If you don't attend a mandatory meeting, 20 points will be deducted as well. Signing up for an event is making a commitment to help out, so please don't sign up if you're not going to show up.
Hoodie/Crew Neck/ V-Neck T-Shirt
Last year, we got crew necks for H.O.P.E., but this year, we want to see what the majority of you guys would like. Hoodies have hoods and keep you warm during the winter, but they're not really useful when the weather gets hotter. Crew necks tend to be more flexible for different weather conditions since it's not as thick as a hoodie or as light as a t-shirt. Rather than doing a regular round-necked t-shirt, we're thinking of v-necks as an option since it's not as suffocating as regular t-shirts and some people already have crew necks from last year so t-shirts will be useful during the hotter days of the year. If there is high demand for two of these options, then we will sell both. We will send out a survey within the next few days to get an idea of what you guys want. Keep in mind that hoodies would be more expensive whereas v-necks will be cheaper. Our Creative Coordinator, Wendy Lei, is currently in the process of designing the print.
For those who already have the crew neck, wearing it to events will earn you +5 points. This does not include meetings.
Email + Facebook Group + Website + Instagram
You will receive emails from bthshope@gmail.com for all the events and activities that we have during the school year. Sometimes, the H.O.P.E. email reaches the limit for sending emails for the day, so you may receive emails from President Sandy Chan (schan3769@bths.edu) instead. If you haven't already, make sure to join our Facebook Group: Click Here! Also, if you have friends who would like to sign up, please tell them to find the member application on our website atbthshope.blogspot.com. We have an Instagram @bthshope where you can find photos from our events as well! Make sure to #bthshope if you post any photos from our events.
Member Referrals
For each new member that you recruit, you will gain 5 points. The maximum you can earn by referring members is 15 points. Make sure to tell the new member to put your name in the section that says "If a friend/member/executive referred you to this club, please enter their full name."
Coinciding Events
Since there are a number of volunteer clubs in Tech, there will be times where other clubs will have the same events as H.O.P.E. However, if you sign up to help out at an event for another club, please don't sign up for the same event for H.O.P.E. as well. You will not get points and hours for both clubs unless otherwise stated. For some events/activities, such as Treats for Teachers and the past Relay for Life event, you will be able to earn points for all the participating clubs you're in.
For Members Who Emailed Regarding Excusals for the Mandatory Meeting
Some of you did not get replies to your emails regarding excusals since the H.O.P.E. email reached the email limit yesterday. You will get a reply from President Sandy Chan's email (schan3769@bths.edu) by tomorrow.
Message from the Executive Board:
Lastly, this meeting was a bit difficult for some of you since the executives didn't speak loud enough and there was chatter within the crowd of members. We apologize to those that were unable to hear us clearly and were disturbed by the noises in the crowd! For members who were being disruptive, please try to be cooperative at future meetings. We will greatly appreciate it!
If you have any questions, comments, or suggestions, please feel free to email us at bthshope@gmail.com or simply message an executive directly. We'll all be glad to hear what you guys have to say! :)
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